Breast Imaging Administrative Assistant

Coffee Hall, Buckinghamshire
Milton Keynes University Hospital
Job overview

Breast Imaging Administrative Assistant

Department Breast Screening

Band 3 £22,816 -£24,336 per annum pro rata

Hours: 22.5 hrs per week, all MKUH roles will be considered for flexible working

Shift times will be: Monday 10.00-18.00, Tuesday 10.00-18.00 and Friday 08.30-16.30

The department provides a breast screening and symptomatic service for the population of Milton Keynes.

Milton Keynes Breast Service has a well-established multidisciplinary team with excellent radiology, surgical and histopathology services.
Our team participates in many local health promotion activities in and around Milton Keynes.

We are seeking applications from a suitably qualified, enthusiastic and highly motivated candidate to join our friendly administrative breast care team.

The successful post holder will be responsible for the administration of breast screening clients and symptomatic patients and will contribute to the safe running of the breast screening office, ensuring that all NHS Breast Screening Programme targets and Trust standards are met.

A flexible approach to the needs of the department is essential as there is a requirement for evening and possible weekend work.

Previous experience, preferably within a healthcare environment, word processing skills together with excellent accuracy and a working experience of Microsoft computer applications are essentials. Prior experience using NBSS is desirable.

Interview to be held 03 October 2024

Main duties of the job

• To Ensure all mammograms and paperwork are available for all clinic
• Collate screening and symptomatic mammograms for the Multidisciplinary Team Meetings.
• To support the administration of the screening programme – this will include generating and sending letters, changing appointments and clinics in liaison with the radiographers, inputting results on the computer, generating results letters and GP letters. Entering relevant details into the computer on a daily basis.
• Communication – to include answering telephone calls which may be for appointment changes, questions relevant to breast screening, enquiries from a variety of sources including GPs, Primary Care Support Services, health organisations, etc

The successful candidate will work well in a team environment and possess excellent communication and organizational skills.

For an informal visit please contact Laura Millard on .

Working for our organisation

You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:

• Free on-site parking
• Free tea and coffee
• Great flexible working opportunities
• Discounted gym membership
• Lease car scheme
• Generous annual leave and pension scheme
• On site nursery (chargeable)
• Extensive staff health and well-being programme

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.

Detailed job description and main responsibilities

Please refer to the attached Job Description for more details.

MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We promote an inclusive workforce and encourage applications from applicants from all backgrounds.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.

By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.

Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.

Person specification Qualifications and knowledge Essential criteria

• Good standard of education – GCSEs or equivalent

Experience Essential criteria

• Team working
• Relevant customer care work or previous clerical experience
• Previous experience of working in a hospital department/frontline hospital role

Desirable criteria

• Understanding of the role required.
• Knowledge of computer systems
• Previous NHS experience
• Experience of handling inbound and outbound calls of a potentially sensitive nature.

Skills Essential criteria

• Good verbal communication skills
• Literate
• Computer literate- knowledge of Microsoft packages.
• Excellent organisational abilities.
• Good attention to detail

Desirable criteria

• Knowledge of medical terminology
• Experience in minute taking

Personal and people development Essential criteria

• Adaptable
• Ability to work under stressful conditions due to nature of the post
• Professional attitude

Communication Essential criteria

• Excellent interpersonal skills
• Excellent communication skills, both verbal and written

Specific requirements Essential criteria

• Able to perform the duties of the post with reasonable aids and adaptations
• Commitment to work regular evening shifts and weekend shifts as required