College Counselling Administrative Assistant Full Time

Egham, Surrey
Source4 Personnel Solutions

This is a unique opportunity to join the education sector in a role that encompasses assisting the College Counselling department and Registrar with administrative tasks, you will also assist with College Counselling events, to include organistion of field trips, university visits and day to day operations of the department.

You can work flexible hours across 2.5 days per week, 20 hours per week, Monday – Friday (during term time)

General Responsibilities:

• Support the Registrar in accurately recording student document data
• Assist with event organization such as co-hosting university visits or college fairs and logisticsrelated to field trips
• Assist in the College Counseling offices events through room bookings and coordination with the Schools events & facilities team, catering and security offices;
• Support the College Counseling Office in the biannual university fair that attracts 70+ universities in communicating with university representatives and coordinating the logistics with the schoolsevents & facilities team, catering and security offices;
• Support College Counseling Offices events in sending general invitations and announcements tothe Upper School community or university visitors;
• Monitor, stock, and display on campus information that supports college admissions and enrichment
• Attend College Counseling events within flexible working hours to provide support to thedepartment.
• Include College Counseling events within the LMS calendar, updating information as required
• Assist in reserving venues for the College Counseling class and events within LMS;
• Support the Director of College Counseling in communicating with university representatives
• Manages the Schools data in accordance with the Data Protection Policy and Confidentiality and
• Information Sharing Policy.
• Data Entry into Maia Learning and Related Databases
• Support the Registrar in Maia Learning data entry on a regular basis for user accounts
• Updating all Maia Learning user accounts, including new teachers, students and parents
• Verifying the course lists accuracy, especially as grade 8 students create 4-year plans
• Regularly communicate with the College Counseling Department to ensure that welcome emailsare sent to parents, students and teachers with Maia Learning accounts activation;
• Assist in data entry from students final college in Maia Learning, list forms into the Colleges
• Applying section accordingly;
• Support in data entry for college counseling databases such as Indigo student accounts or

Person / Experience Required:

• Minimum 2 years’ experience working within a secondary school
• minimum 2 years’ Administration experience
• Experience of organising large events
• Experience of working in an International school

Please note:As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.