Paris Dauphine International
Quality and Programmes Administrator
The London campus of the prestigious French Université Paris-Dauphine – PSL offers undergraduate, executive and summer courses fully taught in English, primarily in the fields of Economics, Management and Law. We also run a start-up incubator, and a variety of seminars and conferences. Since 2022, we have been registered with the Office for Students as an English Higher Education Provider and are fully compliant with the QAA framework.
EQUIS accredited, Université Paris-Dauphine – PSL is a member of PSL (Paris Sciences et Lettres Research University), placed 36th in the Shanghai World Academic ranking 2020.
We are looking for a well organised, attentive to details and positive minded Quality and Programmes Administrator.
To learn more about us: london.dauphine.psl.eu
Job purpose: The Quality and Programmes Administrator contributes to the efficient delivery of our education programmes, and supports the work of the Quality and Programmes Office. He/she implements procedures and policies and monitors administrative projects. He/she is a key point of contact for the students, the lecturers and external visitors. He/she works in close collaboration with other members of the Quality and Programmes Office.
Hours: 30 to 35 hours per week
Salary: £25,000 to £30,000 per annum prorata, depending on experience and qualifications
Key benefits:
40 holiday days (prorata) + bank holidays
Attractive pension plan
Continuous Professional Development opportunities
A meaningful job in the London boutique campus of a prestigious French University
Work activities (indicative):
Programmes and Quality administration
Support student admission and registrations process
Implement programmes administration procedures and contribute to our quality insurance processes (satisfaction surveys, indicator calculation )
Create and update when necessary the students timetables in the Timetabling software
Maintain classroom bookings in the timetabling software
Communicate administrative documents to students and lecturers
Contribute to the organisation of final exams
Verify and report grades in the dedicated software
Update and maintain the integrity of various databases, including backups
Maintain course attendance in appropriate files
Maintain classroom bookings
Edit invoices and follow-up tuition fees payment
Write minutes of meetings and ensure they are recorded appropriately
Assist with preparation of events
Assist with companies and partners relationship management
Office administration
Order, receive and store the office and classroom supplies ensuring they are always available and in good condition
When necessary, help to prepare classroom arrangements
Prepare and send outgoing mails and courier parcels
Student recruitment
Support student recruitment actions (open days, mailings, website update )
Reception
Reception duties: Greet students, lecturers and visitors in a professional manner
Main point of contact for student enquiries, including practical questions on London and campus integration
Human Resources administration
Assist with the teaching staff and instructors HR administrative processes (employment contracts and paperwork, induction process)
Help completing teaching staff and instructor s payroll files
Line Manager: Quality and Programmes Manager
Qualification and experience
A minimum of 2 years of work experience in administrative functions is required.
Baccalaureate, A-Level or any other secondary studies degree as a minimum. Bachelor s is desirable. Fluency in French is an asset but not essential.
Skills and aptitude
Positive minded
Rigorous
Very good English both written and speaking is required (B2 +).
IT savvy: Microsoft suite, use of several specific softwares: timetabling, grades, invoices (training to be provided upon arrival)
Attentive to details
Well-organised
Good communication skills
Good adaptability skills
Respectful of confidentiality
Other requirements
Authorised to work in the UK.
The successful candidate will be subject to a DBS check disclosure
Commitment to equality, diversity and safeguarding.